RFID file management of Nansha free trade zone court

In order to speed up the construction of smart court, Nansha free trade zone court has carried out information upgrading in the litigation service hall, science and technology court, execution command center and other key places. At the same time, in the archives management, fixed assets management and other auxiliary links of trial execution, intelligent construction is also in synchronization. Today, the wisdom archives warehouse of Nansha free trade zone court has been fully built and put into use for a year.

In recent years, with the substantial increase in the number of cases, the number of court files has also increased rapidly, and traditional file management methods and technical means have become more and more difficult to deal with the difficulties of file inspection, inventory, theft prevention and other problems. The intelligent RFID file management system introduced by Nansha free trade zone court integrates the original file management system of the court by embedding invisible electronic tags into the RFID chip for the registration of files in the warehouse and applying radio frequency identification technology. After personalized setting, the file management mode with the characteristics of the court in the free trade zone is formed.

"Last year, the executive board removed more than 5,000 cases in one batch during the campaign to win a comprehensive decision. The traditional way takes about 10 days to complete manual verification, registration, signature confirmation and other processes, prone to errors. Using the RFID system's non-contact data collection, batch fast reading, real-name registration and other functions, the real-name registration of 5,000 files was completed in about 2.5 hours. Court archivists of Nansha free trade zone told reporters that in the management of court archives, archives are often transferred and used. Generally, batch transfer may be required under the circumstances of resuming execution of a series of execution cases, case quality evaluation, special inspection of higher courts, and file transfer and scanning. At this time, RFID system can play an advantage in the rapid reading of batch data, greatly improving work efficiency.

After the fingerprint identification of archivist, the reporter then walked into the Nansha free trade area court intelligent archives warehouse, less than 200 square meters of space, because equipped with electric intelligent dense frame, about can store 100,000 litigation files. Administrator tells a reporter, corridor of reservation must be between traditional archives ark, space utilization rate is low, same space can store only about 30 thousand roll archives, nowadays storage reserve rises to original 3 times much. Faced with such a large volume of files, the archivists of the court make regular inventory every year. Due to the large volume of files, the traditional manual inventory method is prone to errors and time-consuming. Nowadays, the mass quantization operation based on RFID system and the advantages of virtual warehouse improve the inventory accuracy and shorten the time, and it can accurately inventory 10,000 volumes in about one day.

Warehouse integrated monitoring platform to archive the room of air conditioning, and humidity purification disinfection machine to control, and through the temperature and humidity transmitter, realize the constant temperature and humidity of the warehouse and air purification disinfection, thus ensuring the paper file archives mildew, insect, the fire laid within the storage compound floor, mute, dust, moisture, multi-pronged, ensure dossier files can save more. At the same time, the integrated monitoring platform can centralize the control of all the smart devices in the archives storage room, scanning room and reading room of the court. It can conduct 24-hour automatic patrol, raise a variety of remote alarms, and send SMS messages to the archivists' mobile phones once any abnormal access occurs.

If someone tries to leave the warehouse with a file unregistered, a pass-through reader installed at the exit of the warehouse will provide remote RFID authentication to alert them of an illegal taking-away, recording exactly which volumes were taken out and when. And the regular file retrieval, borrowing will be real name registration, the whole process of leaving a mark, borrow the expiration system will remind the return. In addition, due to the characteristics of RFID system's radio frequency identification and contactless data acquisition, it is necessary to install an electronic chip in each file. Compared with bar codes and qr codes, electronic chips have password protection for data access, unique identification codes that cannot be copied or imitated, and better security and confidentiality. At the same time, the volume of the chip is very small, the location of the installation is also very hidden, each volume of the archival chip installation location is also random, not the same, so cannot be easily taken out, can effectively prevent the loss of archives or stolen.

The archives management of the court is an important link to ensure the orderly proceeding of legal trial.Nansha on court, said an official with the related information construction under the new situation, the Nansha court will further add wisdom court building, continuously reform and innovation, promote the information and intelligent level of the court file management, comprehensively promote transformation and upgrading of trial execution work, promoting the modernization of judicial system and judicial ability.